Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.
Globaltech, Inc. is seeking a motivated Administrative Assistant (construction) to join our team. This Administrative Assistant will join a multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.
Duties and Responsibilities
Assist Project Administrator, Project Managers and Construction Managers including scheduling meetings, maintaining the calendar, setting reminders, and other various duties as requested to ensure they are relieved of administrative duties*
Participate in project meetings, record meeting minutes, and distribute to the appropriate party.
Prepare meeting agendas, presentations, etc.
Use a construction management platform to increase cross-project data and workflow transparency and standardize project tracking.
Assist with new project administrative tasks
Assist with change order administrative tasks
Assist with project closeout and administrative tasks
Assist with Project documentation and tracking in Procore
Assist with project Submittals
Record Bonds and contract deliveries
Maintain effective communications project team
Request and update vendor Certificate of Insurance (COI)
Assist with other duties as assigned
Proficient in Microsoft Office, specifically Excel
Attention to detail and accuracy without sacrificing efficiency is crucial
Ability to work both independently and as a team player are essential
Ability to multi-task and prioritize workload
Ability to work from 8:00 am – 5:00 pm Monday through Friday from our Boca Raton office
Ability to pass a background check and pre-hire drug test
Legally authorized to work in the US without sponsorship