• 6001 Broken Sound Pkwy NW
  • Suite 610
  • Boca Raton , FL 33487

Administrative Assistant

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a motivated Administrative Assistant (construction) to join our team. This Administrative Assistant will join a multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Duties and Responsibilities

Assist Project Administrator, Project Managers and Construction Managers including scheduling meetings, maintaining the calendar, setting reminders, and other various duties as requested to ensure they are relieved of administrative duties*

Participate in project meetings, record meeting minutes, and distribute to the appropriate party.

Prepare meeting agendas, presentations, etc.

Use a construction management platform to increase cross-project data and workflow transparency and standardize project tracking.

Assist with new project administrative tasks

Assist with change order administrative tasks

Assist with project closeout and administrative tasks

Assist with Project documentation and tracking in Procore

Assist with project Submittals

Record Bonds and contract deliveries

Maintain effective communications project team

Request and update vendor Certificate of Insurance (COI)

Assist with other duties as assigned

Requirements

Proficient in Microsoft Office, specifically Excel

Attention to detail and accuracy without sacrificing efficiency is crucial

Ability to work both independently and as a team player are essential

Ability to multi-task and prioritize workload

Ability to work from 8:00 am – 5:00 pm Monday through Friday from our Boca Raton office

Ability to pass a background check and pre-hire drug test

Legally authorized to work in the US without sponsorship

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